Site Policies

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Privacy Policy

Information About the Number and Our Website

  1. SCOPE

This website is operated by The Number, which is the trading name of The Number UK Limited ( 4352737) of Fusion Point, Dumballs Road, Cardiff CF10 5BF (“The Number” or “we”) We are part of the kgb group of companies, which includes inter alia, 118 118 Money and Conduit Global, all together the “Group”.

We comply with data protection legislation such as the Data Protection Act 1998. This regulates the processing of personal data relating to you and grants you various rights in respect of your personal data.

The aim of this statement is to tell you how we will collect, use and retain any personal data you provide through this website. Please read it carefully before you proceed.

  1. HOW WE COLLECT AND USE YOUR PERSONAL INFORMATION

The Number is committed to providing the highest quality directory services for its users. In order to provide the highest quality service, we do collect some personal information from and may invite you to update that information, be it your business listing information, profile information, ratings or reviews that have been posted online. We are committed to ensuring that all your personal information that is collected will be held securely so that we and any other companies in our Group that you have dealings with, either now or in the future, can manage your relationship with us.. We will ensure that our website is absolutely secure in its collection and use of your personal information. We also collect (automatically) some information about your computer when you visit 118118.com. For example, we will collect session data, including your IP address, Web browser software, and referring Web site. We also may collect information about your online activity, such as content viewed and pages visited. One of our goals in collecting this automatic information is to help us understand the interests of our users and customize your user experience.

We may also monitor and record communications between us, including telephone calls and emails. We may use this information for training purposes, to meet our legal and regulatory obligations, for quality assurance and to keep a record of the products and services you order from us.

Licensed telecommunications operators provide us with information about their customers to enable us to add their details to our directories. We also make telephone numbers available through our directory enquiry services unless those licensed telecommunications operators have informed us that those telephone numbers are ex-directory.

We use the information we collect for the following general purposes: for updating business listing information, registration, including to facilitate your access to and use of our site; to communicate with you in general (including for example and without limitation, via email, telephone or SMS), including to provide information about 118118.com; to enable us to publish your reviews, ratings, and other content to the 118 118 site; to measure interest in and improve our products, services, and Web site; to notify you about special offers and products or services available from us and other companies in our Group or our partners that may be of interest to you; to otherwise customize your experience with 118 118; to solicit information from you, including through surveys; to resolve disputes or troubleshoot problems; administer offers, competitions, organise market research and promotions, to prevent potentially prohibited or illegal activities; to enforce our Terms of Use; and as otherwise described to you at the point of collection.

We may also use the information to:

  • Administer, update, consolidate, improve and manage the accuracy of our records and our business including but not limited to meeting legal, regulatory and compliance requirements and operating rules (such as regulatory reporting requirements and record maintenance);
  • Monitor and analyse the use of 118118.com to detect, prevent, investigate, prosecute and/or report fraud, terrorism, misrepresentation, security incidents or crime;
  • Gather management information to form statistical, modeling and trend analysis with the aim of developing and improving products and services; and
  • Share with any person to whom we sell, merge or transfer (or enter into negotiations to sell, merge or transfer) our business or part or all of our business or assets or enter into a merger with it. If so, we may disclose your personal information to a potential buyer, transferee, or merger partner or seller and their advisers so long as they agree to keep it confidential and to use it only to consider the possible transaction. If the transaction goes ahead, the buyers, transferee or merger partner may use or disclose your personal information in the same way as set out in this notice.

By sharing this information it enables us, and other companies within our Group, and our or their service providers and agents to better understand your needs. We will treat your personal information as private and confidential.

Such service providers and agents may include, without limitation, third parties who carry out hosting, maintenance, call centre operation, or provide other services in relation to this website. We may share your information with our Group and disclose it outside of our Group if:

  1. a) allowed by this Privacy Policy;
  2. b) needed by our agents, advisers or others involved in managing services for you;
  3. c) needed by contractors and/or subcontractors to help us manage your records;
  4. d) required by HM Revenue & Customs or other authorities;
  5. e) requested by law, regulatory bodies, or the public interest permits;
  6. f) required by us or others to investigate or prevent crime;
  7. g) needed by market research companies to assist us in providing better products and services for you; and
  8. h) required by any other parties who may be connected with you.

We will always ensure your information remains safe and secure.

Your data may also be used for other purposes for which you give your specific permission, or, in very limited circumstances, when required by law or where permitted under the terms of the Data Protection Act 1998.

The Data Protection Act defines certain information as ‘sensitive’ (racial or ethnic origin, political opinions, religious beliefs, trade union membership, physical or mental health, sexual life, criminal proceedings and offences). We will only use this information to provide the service you require and we will ask for your explicit consent. As a customer, there may be times when you give us sensitive information. We may share it with other parts of the Group and our service providers to keep your records up to date. All countries in the European Economic Area (EEA), which includes the UK, have similar standards of legal protection for your personal information. Your personal information may be transferred to the recipients identified above in countries outside the EEA (such as the USA and the Philippines) that do not have a similar standard of data protection laws to the UK. If so, we will require your personal information to be protected to at least UK standards. Those external organisations may process and store your personal information abroad and may have to disclose it to foreign authorities to help them in their fight against crime and terrorism. If these are based outside the EEA, your personal information may not be protected to standards similar to those in the UK. For example, we use our call centre in the Philippines for customer service calls.

If you have any questions or concerns about the sharing of your personal information as described above, please contact us as described at the end of this Privacy Policy. Depending on the nature of your request, you may have the opportunity to opt-out of these sharing practices in limited circumstances. In addition, we reserve the right to use and disclose all information that is not in individually identifiable form as we deem appropriate in our sole discretion.

We do not collect or keep your personal data unless it is strictly necessary for the above purposes. We do not keep it for longer than is necessary either. If you want to know exactly what personal information The Number holds on you, you can obtain it. If it transpires that the information held is inaccurate, we will make the necessary amendments and confirm to you that these have been made. Please write to the following address, enclosing a cheque for the administration fee of £10 made payable to The Number UK Limited under the terms of the Data Protection Act: Information and Security Manager, The Number UK Limited, Fusion Point, Dumballs Road, Cardiff CF10 5BF.

MARKETING COMMUNICATIONS

From time to time, we may wish with your agreement to contact you by email, SMS, post or phone with information about other products or services which may be of interest to you. These communications may be from us or other members of our Group or it may be from other organisations whose products or services we think may be of interest to you. We will only transfer your personal data to third parties for marketing purposes with your express opt-in consent to do so.

  1. RETENTION OF YOUR PERSONAL INFORMATION


How long we keep your information for depends on the basis on which it was provided. Generally, however, we will keep the information that is necessary to enable us to provide you with a service that you have requested through this website for as long as it takes us to provide that service.

If you have asked that we do not use your details for marketing purposes, we may still need to keep them to ensure our systems reflect your preferences.

We will generally keep records of any transactions you enter into on this website for a minimum of six years from the end of the relationship. This is so that we can respond to any complaints or disputes that arise in that period. Otherwise we will keep the information where appropriate for legitimate business needs.

We will keep other information about you if it is necessary for us to do so to comply with the law, or where appropriate for legitimate business needs.

For any marketing purposes for which you consented to, we shall keep your information no longer than it is necessary to comply with this objective.

  1. COOKIES AND OTHER WEB TECHNOLOGIES.

Cookies are small data text files and can be stored on your computer's hard drive (if your Web browser permits). 118118.com and its associated websites use cookies for the following general purposes:

  • To help us recognize your browser as a previous visitor and save and remember any preferences that may have been set while your browser was visiting our site. For example, if you register on our site, we may use cookies to remember your registration information, so you do not need to log into our site each time you visit.
  • To help measure and research the effectiveness of website features and offerings, advertisements, and e-mail communications. To find out more, including how to delete cookies, visit www.allaboutcookies.org
  1. LINKS

Our website contains links to other websites over which we have no control. We are not responsible for privacy policies or practices of other websites to which you choose to link from this website. We encourage you to review the privacy policies of those other websites so you can understand how they collect, use and share your information.

  1. YOUR RIGHT TO ACCESS INFORMATION

You are entitled to see the information held about you.
We may require you to verify your identity and to pay an administration fee (currently, £10) to provide a copy of the information we hold. Please note that in certain circumstances we may withhold access to your information where we have the right to do so under current data protection legislation.

  1. UPDATING YOUR INFORMATION

You may review, correct, update or change your personal information at any time by contacting Customer Services as set out at the end of this Privacy Policy.

If you opted to receive newsletters, commercial emails or other communications from us whether electronic or else or selected third parties at the time you registered on this website but subsequently change your mind, you may opt-out by contacting us as set out at the end of this Privacy Policy.

  1. CHANGES TO THIS PRIVACY POLICY

If our privacy policy changes in any way, we will place an updated version on this page. Regularly reviewing this page ensures that you are always aware of what information we collect, how we use it and under what circumstances, if any, we will share it with other parties. This Privacy Policy was last updated on 12 January 2016.

  1. CONTACTING US

If you have any questions about this statement or your personal information and/or if you wish to see what information we hold about you, please contact the Data Protection Officer at The Number UK Limited, Fusion Point, Dumballs Road, Cardiff CF10 5BF.

If you no longer wish to receive any marketing communications or share your details, please contact us:

By phone: +44 29 2054 8029
By mail: Data Protection Officer at The Number UK Limited, Fusion Point, Dumballs Road, Cardiff CF10 5BF
By email: data.protection@118118.com